Privacy Policy

Privacy Policy

This privacy policy applies between you, the User of this Website and BAFSA, the owner and provider of this Website. BAFSA takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of this Website. Please read this privacy policy carefully.

Definitions and Interpretation

In this privacy policy, the following definitions are used:

BAFSA, we or us - , a company incorporated in England and Wales with registered number 01194637 whose registered office is at Rutland Business Park, Newark Rd, Peterborough PE1 5WA

Data - collectively all information that you submit to BAFSA via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 1998;

Cookies - a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

GDPR - the General Data Protection Regulation 2018 (https://ico.org.uk);

UK and EU Cookie Law - the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 (https://ico.org.uk);

User or you - any third party that accesses the Website and is not either (i) employed by BAFSA and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to BAFSA and accessing the Website in connection with the provision of such services; and

Website(s) - the website that you are currently using and any sub-domains of these sites unless expressly excluded by their own terms and conditions.

In this privacy policy, unless the context requires a different interpretation:

  • the singular includes the plural and vice versa;
  • references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
  • a reference to a person includes firms, companies, government entities, trusts and partnerships;
  • "including" is understood to mean "including without limitation";
  • reference to any statutory provision includes any modification or amendment of it;
  • the headings and sub-headings do not form part of this privacy policy.

Scope of this Privacy Policy

This privacy policy applies only to the actions of BAFSA and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Data Collected

We may collect the following Data, which includes personal Data, from you:

  • Name
  • Contact Information such as email addresses and telephone numbers
  • Products and/or services purchased

in each case, in accordance with this privacy policy.

Our Use of Data

  • For purposes of the Data Protection Act 1998, BAFSA is the "data controller".
  • We will retain any enquiry Data you submit for 12 months.
  • We will retain any purchase Data you submit for 60 months.
  • Unless we are obliged or permitted by law to do so, and subject to any third party disclosures specifically set out in this policy (see Third Party Websites and Services), your Data will not be disclosed to third parties. This includes our affiliates and / or other companies within our group.
  • All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security see the clause below (Security).
  • Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
    • internal record keeping
    • processing enquiries
    • processing orders
  • in each case, in accordance with this privacy policy.

Third Party Websites and Services

  • BAFSA may, from time to time, employ the services of other parties for dealing with certain processes necessary for the operation of the Website. The providers of such services have access to certain personal Data provided by Users of this Website.
  • Any Data used by such parties is used only to the extent required by them to perform the services that we request. Any use for other purposes is strictly prohibited. Furthermore, any Data that is processed by third parties will be processed within the terms of this privacy policy and in accordance with the Data Protection Act 1998.
  • If you require a full list of suppliers that may have access to your personal data then please contact the GDPR data controller at BAFSA.

Changes to this Privacy Policy

  • BAFSA reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

Last update to this policy: 25 February 2025